ASSISTANT, GENERAL SERVICES

SEARCA

Los Baños, Laguna

JOB SUMMARY: Assists in the coordination of the daily operations of the General Services Unit (GSU) in its delivery of service to its clients.

RESPONSIBILITIES:
• Serves as central focal point for all air travel requests of SEARCA offices/departments/units.
• Prepares travel arrangement orders and travel tax exemption requests.
• Monitors unit’s budget and records all expenses charged to specific expense line items.
• Maintains and reconciles accurate budget monitoring and submits updates on budget status reports to the GSU Head every month.
• Prepares budget documents (e.g., payment requisitions) and ensures accuracy of expenditures listed and timely payment.
• Conducts unit’s quarterly supply inventory.
• Receives, logs, and monitors all incoming and outgoing communications.
• Monitors due dates of service providers’ contracts.
• Monitors expiry dates of property insurance coverage.
• Receives, processes, and coordinates mails and courier services.
• Attends to inquiries and... More Detail

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