Executive Assistant

Updated: March 02, 2024 04:02 PM GMT

Full-time Job in Prilly, Vaud

SICPA

Prilly, Switzerland

To strengthen our Chairman Office, we are looking for an:

EXECUTIVE ASSISTANT

ROLE

Reporting to the Chief of Chairman Office Corporate, you will be responsible of providing high-level administrative support for the corporate activities of the Chairman Office, including:

• Answering and filtering incoming telephone calls

• Managing a complex agenda and arranging meetings with internal and external stakeholders

• Sorting all incoming correspondence and highlighting priorities

• Typing high-quality written materials both in French and English

• Managing contacts and mailing database

• Efficient retrieving and filing system

• Reception of high-level visitors

• Organization of logistics (incl. meeting rooms, videoconference, catering, announcements, invitations) for meetings

• Coordinating travels for the Chairman and key business stakeholders

• Responsible for office management (maintaining general supplies stock levels, management of meeting rooms, addressing maintenance... More Detail