Personal Assistant to the Dean and Office Coordinator (Job Level 9)

Updated: April 26, 2024 02:50 PM GMT

Stellenbosch University

Stellenbosch

Duties/Pligte
• Diary and office management and communication:
• Providing secretarial and administrative support to the Dean, and any other Vice-Deans as may be required. This includes the following:
• Managing, planning and maintaining the diary and daily appointments (including the SU almanac and Faculty meetings) of the Dean, including taking care of all arrangements in support of the daily duties and responsibilities of the Dean;
• Managing and organising meetings and appointments as requested by the Dean;
• Making travel and accommodation arrangements for the Dean;
• Drafting memoranda for the Dean's approval signature as requested by the Dean;
• All-encompassing office administration and support (e.g., courier services, office equipment, recycling efforts);
• Ensuring that all paperwork (human resource management, finances, policies, etc.) is completed in full before being presented to the Dean for approval and signature.
• Reception, enquiries, and communication:
• Managing... More Detail